MINUTES OF MEETING WILLOW CREEK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Willow Creek Community Development District was held on Friday, August 9, 2024, at 1:30 p.m. at 4735 Helen Hauser Blvd., Titusville, Florida.

Present and constituting a quorum were:

Steve McConn	Chairman
Stephen White	Assistant Secretary
Jeff Myers	Assistant Secretary

Also present were:

Andressa Hinz Philippi	District Manager
Matthew Hans	Governmental Management Services
Jennifer Kilinski	District Counsel (by phone)
Patrick Collins	District Counsel (by phone)
Rodney Honeycutt	District Engineer

FIRST ORDER OF BUSINESS	Roll Call
Ms. Hinz Philippi called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Term(s) of Office Seat #5 (11/2024)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officer(s)
Ms. Hinz Philippi: The next item would be organizational matters, and we have an open seat and I don’t know if at this time the Board wants to appoint somebody for the seat.
Mr. McConn: Not at this time, we’ll talk to Casey and we’ll send you somebody that we’re going to nominate.
Ms. Hinz Philippi: Ok.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
June 7, 2024 Meeting
Ms. Hinz Philippi: The next item would be the approval of the minutes of the June 7, 2024 meeting. If there are any changes, please let me know, if not, a motion to approve would be in order.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, the Minutes of the June 7, 2024 Meeting were approved.

FOURTH ORDER OF BUSINESS	Authorization to Open an Account
with State Board of Administration
Ms. Hinz Philippi: The next item would be authorization to open an account with the State Board of Administration. This is just a savings account for the District that has excess funds, we put them in this account, it’s FDIC insured, so it’s like a savings account, and it’s just for us to earn some interest on the money that is sitting there.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, authorizing staff to open an account with the State Board of Administration was approved.

FIFTH ORDER OF BUSINESS	Public Hearing to Adopt the Fiscal
Year 2025 Budget
Motion to Open the Public Hearing
Ms. Hinz Philippi: The next item would be the public hearing and I need a motion to open the public hearing to adopt the fiscal year 2025 budget.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2024-05 Annual Appropriation Resolution
Ms. Hinz Philippi: The next item would be public comment and discussion, and just for the record we do not have any public here today.	Is there any discussion from the

Board on the budget that was approved, and we’ll be adopting today? Not hearing any, I would need a motion to approve resolution #2024-05, the annual appropriation resolution.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-05 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2024-06 Levy of Non Ad Valorem Assessments
Ms. Hinz Philippi: The next item would be resolution #2024-06 this is a resolution that levies the Non-Ad Valorem Maintenance Assessment roll, we put the assessment on the roll for Willow Creek and provide an effective date for the budget. This is to impose a Special Assessment for fiscal year 2025, so I would need a motion to approve.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-06 Levy of Non Ad Valorem Assessments was approved.

Approval of Fiscal Year 2025 Funding Agreement
Ms. Hinz Philippi: The next item would be on page 49, it’s approval of the fiscal year 2025 funding agreement.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, accepting the Fiscal Year 2025 Funding Agreement was approved.

Motion to Close the Public Hearing
Ms. Hinz Philippi: At this time I would need a motion to close the public hearing.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, closing the Public Hearing was approved.

SIXTH ORDER OF BUSINESS	Public Hearing to Adopt the Rules
Motion to Open the Public Hearing
Ms. Hinz Philippi: The next item would be to open the public hearing to adopt the rules for Willow Creek Community Development District.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2024-07 Adopting the Rules
Ms. Hinz Philippi:	Now the next item is public comment, and we don’t have any public here today, do we have any discussion from the Board?
Mr. McConn: No.
Ms. Hinz Philippi: So, Jennifer, these rules, we did not include the pickleball courts, and Steve just told me that they are going to be starting to work on those.
Mr. McConn: It’s 3 weeks to start them.
Ms. Hinz Philippi: Right, so in 3 weeks they are going to start the pickleball courts, so can we add that to the rules we are adopting today?
Ms. Kilinski: Yes, and just a quick reminder about what the Board is formally adopting by rule, so Chapter 128 and Chapter 190 of Florida Statutes require rules that pertain to suspension and termination that exists, and then the rates that relate to how the amenity facilities are going to charge for the annual user fee has to be adopted pursuant to rule proceedings which is the formal public hearing process. All of the policies, including policies that will pertain to pickleball, how it operates, so those can be changed month-to- month without a rule hearing. So, really what you’re formally adopting today is, you’re adopting your policies but, that can be changed month-to-month, and you’re going apply a rule as part of the policies that pertains to suspension and termination of privileges, and then the rates, those can’t be changed again without going back through a rules hearing. So, no problem adding pickleball courts once we know how we want them to operate, that does not impact today, you would just bring back the draft policy for that once you’re ready but, today what we need here is to pay special attention to is the PDF file which starts on page 75 through page 80, that’s what is adopted by rule today. If there’s any changes to that, we need to consider those in this rules hearing.
Ms. Hinz Philippi: Thank you so much. So, for the pickleball courts, it won’t affect this, so we can just bring those in when we have everything ready.  Basically, what

Jennifer is referring to is the facilities rental fees, and I think it’s also the non-resident membership amount, and I think that’s about it for the rates, right Jennifer?
Ms. Kilinski: Yes, the rates for the annual user fee, and access cards. (inaudible comment)
Ms. Hinz Philippi:  Ok, so are you guys good with what is defined for fees on the
rules?
Mr. McConn: Yes, I’m good.
Ms. Hinz Philippi:	Ok, alright, so we just need a motion to approve resolution
#2024-07 adopting the rules.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-07 adopting the rules was approved.

Approval of Amenity Policies and Rates
Ms. Hinz Philippi: Then item D is approval of the amenity policies and rates, that’s the one that refers to the policies and rates, we just need a motion to approve that.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, accepting the amenity policies and rates was approved.

Motion to Close the Public Hearing
Ms. Hinz Philippi: Now I need a motion to close the public hearing.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, opening the Public Hearing was approved.

SEVENTH ORDER OF BUSINESS	Consideration of:
Resolution #2024-08 Designating Time & Location for Landowner Meeting
Ms. Hinz Philippi: Alright, the next item would be resolution #2024-08 which is on page 99. So, we’re inserting the date of November 1, 2024, at 1:00 p.m. at this location for our landowners meeting, and we just need a motion to approve the resolution that states that.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-08 designating time & location for the landowner meeting as November 1, 2024, at 1:00 p.m. at 4735 Helen Hauser Blvd., Titusville, FL was approved.

Resolution #2024-09 General Elections
Ms. Hinz Philippi: The next item would be resolution #2024-09 the general election resolution. So, we reached the 250 registered voters and 6 years of establishment, and you guys know that after that you start transitioning for a resident Board, we did work with Jennifer to send out a community request for resumes to fill that open seat and we missed the date for sending that notice to the county that we had that open seat but then we talked to Jennifer and she can explain it a little bit more if you guys want but, we did send an email blast email to the community and asked them to provide us with some resumes so we can by November collect those resumes and then we’re going to present those to the Board and the Board can then appoint people.
Mr. McConn: So, we have one open seat right now? Ms. Hinz Philippi: No, two seats.
Mr. McConn: Ok, so me and we’ll give up one seat, so we’ll stay at five or do we have more seats?
Ms. Hinz Philippi: No, you stay at five. Mr. McConn: Ok.
Ms. Hinz Philippi: So, if there are two people that send their resumes and they are interested, and you guys feel that you can work with them, and they have a good understanding, and you’re going to work with us and do some review to evaluate the resumes and find the right person, we can do that. So, Jennifer, do we need to follow any specifications, or can the Board come up with what they would like to see for the candidates?
Ms. Kilinski: So, there’s no legal requirements except for those folks to be registered to vote in Brevard County, and that they’re a U.S. citizen, and resident of the District and over 18 years of age. Otherwise, it’s up to you how you think you want to approach the qualifications when you get those resumes in.
Ms. Hinz Philippi: Ok, and if we don’t get anyone to volunteer to submit their resumes?

Ms. Kilinski: Under the Statute the District is obligated to use reasonable effort to try to identify qualified electors, and we can talk about that if it comes to that. (inaudible comment)
Ms. Hinz Philippi: Ok.
Ms. Kilinski: (inaudible comment)
Ms. Hinz Philippi: Ok, thank you so much. So, this is resolution #2024-09 which is the general election resolution that the Board of Supervisors of the Willow Creek Community Development District is implementing section 190.006(3)(a)(2)(c), Florida Statutes and instructing the Brevard County Supervisor of Elections to begin conducting the District’s General Election. So, I need a motion to approve the resolution.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-09 the General Elections Resolution was approved.

Resolution #2024-10 Electing Sharyn Henning as Assistant Treasurer
Ms. Hinz Philippi: The next item would be resolution #2024-10 and this is electing Sharyn Henning as assistant treasurer, she has been with the company for 20 years, she is a CPA, and she’s very qualified. Patti Powers is our treasurer for all the Districts, so she is basically just a backup in case she is unavailable.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, Resolution #2024-10 electing Sharyn Henning as Assistant Treasurer was approved.

EIGHTH ORDER OF BUSINESS	Ratification of
Invoice #23285 with Egis Insurance & Risk Advisors
Agreement No.: 100123191 with Florida Insurance Alliance
Agreement by and between Willow Creek CDD and CSS Clean Star Services of Central Florida, Inc. for Janitorial Maintenance Services
Agreement by and between Willow Creek CDD and Loggins Pool Cleaning, LLC for Pool Maintenance Services

Agreement between Willow Creek CDD and Community Association and Lifestyle Management II, LLC, for Amenity Management Services
Consent to Assignment of Landscape Maintenance Agreement by and between Willow Creek CDD and Meadowbrook Acres of South-Central Florida, Inc. to Weber Environmental Services, LLC
Agreement between Willow Creek CDD (Not including Village C) and Weber Environmental Services, LLC for Landscape Maintenance Services
Ms. Hinz Philippi: The item would be some ratifications, so these were approved by the chairman and by me at a prior meeting, and you’re going to see an invoice and an agreement with Florida Insurance Alliance. So, this invoice was paid because we thought we were going to start in August but, since we didn’t, what’s going to happen is we’re going to just wait for the bill of sale for our C.O.s when we have a date to start on the clubhouse, we’re going to just adjust the date for the effective date. Then item C is the agreement between Willow Creek and CSS Clean Star Services of Central, and that was approved at the last meeting, we just brought it so you could see it for the record also. The next is the agreement with Loggins Pool Cleaning that also from the last meeting, then the new item is the agreement between Willow Creek and the Community Association and Lifestyle Management II for the amenity management services, and this one I think Jennifer wanted to talk about the insurance part, and Jennifer do you want to make a remark here for the insurance, or is that not needed?
Ms. Kilinski: I can just make a general statement about how we usually approach these contracts, and I’ve had great conversations with GMS on this front about why we have looked at some of these contract provisions more closely for the last couple of years. So, we’re approaching an amenity management contract, and you all understand the differences of onsite management. (inaudible comment) where the District is providing services where the District contractor is a one-on-one with you and the attendant and swimming, and pickleball, and basketball, and all kinds of things. So, we have worked with your insurance carrier with about every CDD in the State of Florida on what would be best practices. (inaudible comment) So, we felt very comfortable with what GMS is recommending on their coverages and one of the conversations we’ve had with the initial review that you all did. (inaudible comment) So, it’s very sensitive there’s no coverage under your general liability coverage for something that happens in that way. So, I just want to make sure the Board knows that and understands that, you have the ability to ask questions and once again I’m recommending what GMS has provided here but, to the

extent that you have any questions or concerns I wanted you to have the opportunity for you to ask those.
Ms. Hinz Philippi: Alright, thank you so much, Jennifer. Mr. McConn: No questions, no concerns.
Ms. Hinz Philippi: Alright, so the next item there is the consent to assignment of landscape maintenance agreement that was made between Meadowbrook Acres and Weber Environmental Services, and you guys saw this at the last meeting, and then finally the agreement with Webert Environmental Services, and Jennifer do you need each one of them as a separate motion, or can I do one motion to ratify everything?
Ms. Kilinski: No, one motion to ratify the consent is fine with me. Ms. Hinz Philippi: No, I mean all the items A through G?
Ms. Kilinski: Yes, one motion is fine, so unless any Board member wants to pull any item, just one motion to ratify A through G is fine.
Ms. Hinz Philippi: Ok, good. Alright, so I need a motion to ratify items A through E on the agenda.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, ratifying all items, A through G listed above was approved.

NINTH ORDER OF BUSINESS	Approval	of	Alarm	Monitoring
Agreement with Strada Security
Ms. Hinz Philippi: The next item would be approval of the alarm monitoring agreement with Strada Security. Last time we had this on the agenda but, there was a discussion about the pool and also the gates, so we were going to go back and take a look at that before we approved it. So, at this point, I think we’re comfortable to approve this?
Mr. McConn: Yes.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, accepting the alarm monitoring agreement with Strada Security was approved.

TENTH ORDER OF BUSINESS	Staff Reports
Ms. Hinz Philippi: The next item would be staff reports, attorney, Jennifer.

Attorney – Acquisition of Amenity Facility Improvement and Real Property
Ms. Kilinski: Yes, so in your agenda, I believe starting on page 185 is the typical form and you saw this with buildings C & D before, the acquisition improvements, although you were getting ready to start operating an amenity center that will be done, and in order for the District to have some property insurance to make it insurable under our general liability insurance, the District either needs to own it or have some easement to operate it. I believe it’s close or ready to turnover so there will be a draft turnover package in your agenda, and I’m happy to answer any questions about it. What we’d be looking for today is a motion to approve in substantial form with authorization for the chairman and District engineer, and District counsel to finalize.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, accepting the Acquisition of Amenity Facility Improvement and Real Property in substantial final form and authorizing the Chairman, District Engineer, and District Counsel to finalize the document was approved.

Engineer
Ms. Hinz Philippi:	The next item would be engineer, and Rodney, do you have anything for us?
Mr. Honeycutt: Nothing to report unless there are any questions for me. Ms. Hinz Philippi: Alright.
Field Manager – Monthly Report
Ms. Hinz Philippi: So, moving on to field manager, we have Matt here for his field manager’s report.
Mr. Hans: Yes, just two things to note, and I don’t think they are on the report but, just to touch on them. So, I’ve had monthly meetings with Weber, and we’re still trying to get through their confusion on what they’re supposed to be taking care of.
Mr. McConn: You just need to give them a timeline on when they have to get it straight or we’re going to start pursuing a replacement.

Mr. Hans: Yes, got it. Then the irrigation project that we’re going to do on the middle islands will be turned over to Weber and I am still working with them on trying to get that part done, and thankfully we had a bunch of rain in that area and it’s all weeds anyway but, we’re trying to get that taken care of as well. That’s about it for the field manager’s report.
Ms. Hinz Philippi: Alright, thank you, Matt.

Manager
Ratification of New Premium to add Amenity Center to Insurance Policy
Consideration of Proposed Fiscal Year 2025 Meeting Schedule
Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Number of Registered Voters in the District - 265
Ms. Hinz Philippi: So, the next item would be manager and the first one we already talked about and then the second one is consideration of the proposed fiscal year 2025 meeting schedule. The dates are there, and I just saw something that is different than what we just approved for the landowner's meeting, here it says November 12th for the landowners and the other one was November 1st, so we’re going to have to ratify that, so Jennifer?
Ms. Kilinski: Yes.
Ms. Hinz Philippi: On the resolution for the designation time and location for the landowner's meeting, there is one date, but on my meeting schedule here the date is not matching, should we modify resolution #2024-08 because my schedule here is saying notice for the meeting dates is November 12, 2024, for the landowners meeting.
Ms. Kilinski: Yes, I think we can go back, as long as the Board is comfortable modifying the previous motion from November 1st to November 12th, is that what you’re suggesting?
Ms. Hinz Philippi: Yes.
Ms. Kilinski: Yes, as long as the Board is comfortable with that, I think we can take that action for the Board if that’s the direction from the Board.
Ms. Hinz Philippi: Ok, so is the Board ok to modify resolution #2024-08? Mr. McConn: Yes.
Ms. Hinz Philippi: Alright as stated November 12th for the landowners meeting. So, do we need to vote again?

Ms. Kilinski: I think we can just take that as direction as long as there are no objections.
Ms. Hinz Philippi: Ok, thank you. Aright, so you have the schedule for the notice of the meeting dates, and we did change this prior when we talked to you guys, so it’s going to be here at the Marriott, the Fairfield Inn in Titusville, on the second Tuesday of each month and it’s going to be at 1:00 p.m., and the dates are there. If you have any conflicts with those dates, we do advertise but, we only meet when needed, so if the Board is ok with the dates, I need a motion to approve.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, accepting the proposed Fiscal Year 2025 Meeting Schedule was approved.

Ms. Hinz Philippi: The next item would be discussion of financial disclosure report and I do see that Casey didn’t file, so we do need to follow up with him, I’ll send him an email and I’ll copy you Jennifer because after September they’re going to start fining $25 per day.
Ms. Kilinski: I think it’s $100 per day now, isn’t it?
Ms. Hinz Philippi: Oh, ok. Then also Chad Harvey did not file but, I did send him an email already, so I don’t know about that, he is one of the old Board members. So, Jeff did you file your Form 1 after you were appointed?
Mr. Myers: Yes, I took care of all of that.
Ms. Hinz Philippi: Ok, good. Another thing that I was going to ask you is about the new legislation that says that we need to include an affidavit for any vendor that we have agreements with about human trafficking.
Ms. Kilinski: Yes, and that’s only for purchasing commodities, and we actually have an affidavit prepared, we actually have to do it in conjunction with our bond closings now, so I can send that to you because it’s a limited scope that comes into play.
Ms. Hinz Philippi: Ok, alright. So, the last item is, I just need to inform the Board that as of this time we have 265 registered voters in the District and we already explained that earlier for the general election, so that’s just informational.

Chairman / Vice Chairman

ELEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Invoices
Acceptance of Unaudited Financials
Ms. Hinz Philippi: The next item would be financial reports, tab A is the approval of invoices, and tab B is the acceptance of the unaudited financials. If you have any questions, please let me know, if not, we need a motion to approve those.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, the Invoices and the unaudited financials were approved.

TWELFTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Ms. Hinz Philippi: Are there any Supervisor’s requests at this time? Mr. McConn: None.
Ms. Hinz Philippi:	Not hearing any, we do not have any audience for any comments.

THIRTEENTH ORDER OF BUSINESS	Adjournment
Ms. Hinz Philippi: I just need a motion to adjourn.

On MOTION by Mr. McConn seconded by Mr. Myers with all in favor, the meeting was adjourned.

Secretary /Assistant Secretary